Open Records Requests

Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77), all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. If a government agency or custodian of public records withholds a public document from production under an Open Records Request, they will cite to the provision of Georgia law that exempts the record from being produced.

All Open Records Requests to inspect or copy records must be made in writing to the Coordinator of Public Records Request. The school district will provide information relating to the request, as permissible and applicable by law, within three business days after it has been received by the Coordinator of Public Records Request. If production of the information is not possible within that timeframe, the Coordinator of Public Records Request will issue correspondence with an explanation. Once an estimate has been provided, the requestor will have ten (10) days to approve the estimate. Failure to do so within the specified time limit will result in the request being null and void. 

Note:  Requests for student records should not be submitted through the Open Records Request process.  Instead, please access the following link Student Records and Transcript Requests.

LEGAL REQUESTS

For all other legal related matters and requests such as Subpoenas, Notices To Produce, or Requests for Production of Documents, please contact Jorge Gomez’s office at LegalRequests@gcpsk12.org or 678-301-6303. 

COMPLIANCE OFFICER - STUDENT DATA  

In accordance with the Student Data Privacy, Accessibility, and Transparency Act, the Office of the Chief of Staff will serve as the first-level complaint/resolution officer. Any parent or student wishing to file a complaint about possible violations of rights under federal or state student data privacy and security laws should use the attached form. 

Complaint Form

Read the GCPS policy and procedure regarding Student Records.